CA-Bank Audit Eligibility

THE CHARTERED ACCOUNTANT APRIL 2003 1023
IMPORTANT ANNOUNCEMENT:-
All requests received from other authorities/entities
(including the Central/State Government Departments,
Registrars of Co-operative Societies of various
States etc.) for submitting panels/lists would be met
out of the above panel and therefore, in order to be
included in all such panels/lists, members/firms
should ensure that they do apply for this panel.
This form is to be filled up by a Chartered Accountant (a)
practising in his individual name or (b) sole proprietor or
(c) a partnership firm, who is interested in being empanelled
as statutory auditor for branches of 27 public sector
banks or for statutory central and branch audit of RRBs
and other authorities. Detailed instructions, general
information and common errors found in the applications
submitted in earlier years, as detailed below, should
be studied carefully and followed in filling up the form.
The form should be sent in duplicate* by
Registered AD Post or Courier or Speed Post or per
bearer so as to reach at the following address on or
before April 30, 2003:
The Chairman,
Professional Development Committee,
The Institute of Chartered Accountants of India,
‘Anveshak’, 27, Cuffe Parade, Colaba, P.B. No. 6081,
Mumbai-400005
Instructions
(1) Annexures `A’ to `P’ are integral to the application and
therefore, must be filled up strictly in the manner required.
(2) The information to be furnished must be printed or
typewritten. However, in the boxes, ticking can be
done by hand.
Clarifications :- The application may be printed on
computer. However, it should be identical in all respects
to the original form and no changes are permitted.
(3) If the space provided in the application form is not
found sufficient, please get the form typed on a separate
sheet with all the columns and fill in the same. It
must be ensured that the typed version is exactly the
same as this application form.
In case the applicant is having more than two branches
in/outside India, please attach (with Annexure C) extra
sheets containing the details of such branches in the
same format as required in Annexure C of this form.
(4) While mentioning the `Concern name’, do not use the
prefix M/s, Mr, Mrs. etc.
(5) Boxes have been provided in the columns of the
form. Please tick/fill up the appropriate box. Where
there is no box, please furnish the details required.
(6) The members/firms should give the particulars in the
form on the basis of the constitution of the firm and
the staff position as on January 1, 2003.
(7) Where the application is made by a member practising
in his individual name, any reference in the application
form to `proprietor’/`concern’ would be construed
as referring to such individual member and all
the relevant details should be furnished accordingly.
(8) The word `Experience’ of partners/proprietor wherever
it occurs in the application form means the total
experience of the partner/proprietor in audit and
also includes such experience gained by him/her
while associated with other concerns as partner or
proprietor or while practising as an individual. In
other words, such experience is not limited to that
obtained during the association of the partner/proprietor
with the applicant concern only. It may also
be noted that experience in capacity as articled/audit
clerk/paid assistant should not be mentioned.
(9) (i) The application should be sent in duplicate*
by Registered AD post or per bearer or
Courier or Speed Post at the address given above.
(ii) The original must be accompanied by documents
required under Part IV. The duplicate copy of
the form may be a photocopy. Both the copies of the
application should be sent only in one cover superscribing
on it in red ink the words- "APPLICATION
FOR EMPANELMENT OF AUDITORS
FOR BANK BRANCHES/ RRBs/OTHER
AUTHORITIES FOR THE YEAR 2003-2004".
Application For Empanelment Of Auditors
For (i) Statutory Audit of branches of 27 Public Sector Banks (ii) Statutory Central And Branch
Audit of Regional Rural Banks (RRBs) and (iii) other authorities, for the year 2003-2004
(This form is also available at the website : www.icai.org)
* The documents required under Part IV are to be attached with the original application only.
THE CHARTERED ACCOUNTANT APRIL 2003 1024
The applicants must ensure that all the columns in the
application form are filled in properly. They should
indicate against each column the necessary information
categorically by ticking in the appropriate box. Ticking
can be done by hand. In case no information is to be
provided against any column, they should indicate
`Nil’ or `Not applicable’ against that column. Under
no circumstances any column in the application
form should be left blank.
(10) Application must be signed by the individual, or by
the proprietor in the case of sole proprietary concern,
and by all of the partners of the firm in case of partnership
firm.
(11) If any member is a common member/partner in one or
more firms, it must be ensured that the application for
empanelment should be made in respect of only one partnership
firm which the member wants to be empanelled.
Kindly note that if the application is sent in
respect of more than one firm where any one of
the partners/proprietor is common, the applications
for all the firms are liable to be rejected.
(12) If any firm has one or more branches in addition to
its head office, the application should be made in the
name of the head office only, giving particulars of
branches including foreign branches as required in
the application.
(13) No partner of a firm shall apply in his individual
name/proprietary firm’s name when
he/they is/are partner(s) in a firm. The application
in such cases shall be made in the name of
the partnership firm only. However, if a member
is not a partner in any partnership firm, the application
may be made by the sole proprietary firm
or in his individual name if his main occupation
is professional practice.
(14) Only a member of the Institute whose main
occupation has been treated as the practice of
the profession of accountancy as per the
Chartered Accountants Regulations, 1988, is
entitled to apply (please see page 1057).
Similarly, a firm can apply only if it has atleast
one partner whose main occupation is the practice
of the profession of accountancy. Members
who are in whole-time employment in firms of
chartered accountants or with a practising chartered
accountant are not entitled to apply.
(15) If a paid assistant is also having proprietary
concern or is a partner in any other firm or is
practising in individual name then he/she will
be regarded as part time employee.
(16) The information furnished in the application
would be computerised. Therefore, the members
are requested to get the form typed in capital
letters and take care that the form including
Annexures `A’ to `P’, which are an integral part of
the form, are completely and properly filled in
and also the correctness of the facts ensured
before submission of the form.
(17)Unique Code No.-The Member/Firm should
quote their unique code no., which facilitates correct
and proper recording of data of past Bank Audit
experience etc. As such, missing or incorrect code
numbers will result in delinking of firms experience
data for the current year, and the Institute will not be
responsible for the consequences thereof in any way.
In case of any mistake in the Unique Code Number,
the application may be rejected.
Members/Firms who are applying for the first time,
or those who have so far not been allotted a unique
code no., should write `NOT ALLOTTED’ in capital
letters in the relevant space. DO NOT LEAVE
THE SPACE BLANK.
(18) It may be noted that no request for any change in the
particulars supplied in this form would be entertained.
(19) It is most important to provide past information
or any change(s) in unique code numbers in the
space provided.
(20) It may be noted that stating the Firm Registration
Number is mandatory.
(21) While every care is taken in preparing the panel, in
the event of any inadvertent mistake or omission, the
Institute will not be responsible in any way.
General Information & Caution
(1) Attention of the members is drawn to the following:-
(A) A sole proprietor/chartered accountant practising
in his individual name/firm of chartered
accountants who is/are concurrent/revenue/
internal auditors for the year or a part of the year
of a bank cannot be the statutory auditors of the
same bank for that year. This will apply even
where a partner of the firm (in his individual or
some other capacity) is internal auditor for the
year or a part of the year of that Bank.
THE CHARTERED ACCOUNTANT APRIL 2003 1025
(B) Applications should not be made by a sole proprietor/
chartered accountant practising in his individual
name where he/she is a partner/employee
(part-time or whole time) of any other firm or concern
(including a sole proprietary concern/chartered
accountant practising in his individual name), or a
company/any other organisation. Applications, if
made by such sole proprietor/chartered accountant
practising in his individual name are not only liable to
be rejected but may evoke disciplinary proceedings/
actions against the member concerned.
(C) Additional Information called for in Part III
may be used by the appropriate authorities for other
assignments.
(2) Members may please note that if any information given
in the form contradicts information given elsewhere in
the form or its annexures, or if any information is
incorrect, or if there is concealment of information, or
the form is submitted by an ineligible applicant then
the applicant would be liable for disciplinary proceedings,
in addition to the rejection of the application.
(3) In order to ensure that your application is duly
acknowledged by the Institute, you are requested to
fill up the acknowledgement form enclosed with the
application form and send along with a self addressed
envelope, duly stamped.
(4) Members may please note that mere submission of
the application form to the Institute does not ensure
that the name of the applicant will be placed on the
panel. The Institute has only undertaken to collect
the application forms, process and compile the data
and forward the same to the appropriate authorities
for their consideration. The Institute does not
undertake any responsibility with regard to the
allotment of audit or other assignments to any of
the applicants. The Institute reserves the right to
use the information received from members for any
purpose in the interest of the profession, in addition
to submitting the same to the appropriate authorities
which may be required by any other authorities.
(5) The Institute also reserves the right to call for any
further information or explanations from the member(
s)/firm concerned to verify the correctness of
the particulars furnished in the application form.
(6) The allotment of audits would be done by the authorities
on the basis of multiple criteria which are confidential,
and the Institute, as a policy, does not interfere
in the allotment of the assignments. Members
are advised not to correspond directly with the
authorities on matters related to empanelment.
(7)Kindly note that while the application form, duly
filled in, is to be sent to Mumbai Office, all
enquiries in the matter should be made only at
the Delhi Office of the Institute.
Address for sending application:
The Chairman,
Professional Development Committee,
The Institute of Chartered Accountants of India,
‘Anveshak’, 27, Cuffe Parade, Colaba, P.B. No. 6081,
Mumbai-400005
Address for enquiries:
The Secretary,
Professional Development Committee,
The Institute of Chartered Accountants of India,
Post Box No. 7100, Indraprastha Marg,
New Delhi-110002
Common Errors
The following discrepancies were noticed while processing
the applications submitted by the members and
firms, and formed grounds for rejection of applications:-
(a) Documents required under Part III (now Part IV) –
incomplete set enclosed or set not enclosed at all.
(b) Form not signed in the manner required.
(c) Simultaneous applications submitted by firms having
`common partners’.
(d) Multiple applications submitted by the same
firm/member.
(e) Partner(s) of firm(s) applying in their individual name
or proprietary firm name, simultaneously being a
partner/paid employee of another firm which may
or may not have applied.
(f) Applications made by members whose main occupation
was not practice.
(g) Information submitted was incomplete.
(h) Application was illegible.
(i) Applications received after last date of submission.
(j) Information supplied was incorrect.
The Members and Firms are therefore advised
that they should take strict care to ensure full
compliance with instructions while filling up the
form. It may please be noted that non-adherence to
instructions will result in rejection of the application.
THE CHARTERED ACCOUNTANT APRIL 2003 1026 FORM OF APPLICATION FOR EMPANELMENT
PLEASE SEND IT TO THE INSTITUTE’S MUMBAI OFFICE BY REGISTERED POST WITH ACKNOWLEDGEMENT DUE OR BY HAND DELIVERY OR BY COURIER
OR BY SPEED POST
Information as on 1.1.2003 (To be printed or typewritten only. However, ticking in the boxes can be done by hand.)
PART I
1. Concern Name
(In case practising in individual name, please mention the name. Please do not use the prefix M/s/Mr/Mrs etc. before the concern name.)
2. Status* 0 Sole Proprietary Concern/Individual
1 Partnership Firm
3. Firm Registration No. (To be given in the case of a sole proprietary concern/
partnership firm. See also Note No. 1 at the bottom of this page.)
4. P.A.N./G.I.R. No.
5. Service-tax Registration No.
6. Address (See Note No. 2 & 3 at the bottom of this page)
Town District
State/Union Old District
Territory
Telephone No. Pin Code
E-mail
Grams Fax
*TICK APPROPRIATE BOX
Note:
1. Firm Registration No. of every sole proprietary concern/partnership firm appears in the entry relating to the firm in the list of firms published
by the Institute. In the case of a member practising in individual name, please mention ‘‘N.A.’’.
2. If full address, name of town, pin code, and district is not given and filled in properly, the application is liable to rejection.
3. In the column ‘Old District’, please mention the name of the previous district only in case any new district is declared by any government.
Please tick if you had applied in the same name in earlier year(s) and also fill-up the Unique Code No(s) under each year. In case, the Unique Code No. of any year is
not available with you, please write ‘NOT AVAILABLE’.
YEAR 93-94 94-95 95-96 96-97 97-98 98-99 99-00 2000-01 2001-02 2002-03
Unique Code No.
STD Code
THE CHARTERED ACCOUNTANT APRIL 2003 1027 7. Year Of Establishment
(Please mention the year in which the firm was established. In case of individuals, the year of obtaining Certificate of Practice should be mentioned.)
8. Date since which the firm has an FCA partner (first state the date, then month and then year) – –
(In case of partnership firms only. For others, state `N.A.’ or ‘Not Applicable’.)
9. Date since which the status of the firm as a partnership firm has been continuing – –
(In case of partnership firms only. For others, state ‘N.A.’ or ‘Not Applicable’)
10. Normal Working Hours_______________To________________
11 . Particulars of Partners/Sole Proprietor (please fill up Annexure A)
(In case a member is practising in individual name, particulars of such member to be given)
(a) Numbers of FCAs____________
(b) Number of ACAs____________
(c) Total [(a)+(b)]_______________
12. Number of paid chartered accountant employees in the concern
Full time
Part time
Total
(Please fill up Annexure B)
13. Number of unqualified audit staff in the concern (including branches):
(a) Audit clerks
(b) Articled clerks
(c) Other audit staff
(excluding administrative staff)
Total
14. Number of branches (i) in India (ii) outside India
(Please fill up Annexure C)
15. Indicate whether any partner(s)/proprietor of the concern is/are partner(s) or proprietor or paid employees of any other concern of chartered accountants or
is practising as an individual
Yes No
16. Indicate whether any paid chartered accountant employee(s) of the concern is/are partner(s) or proprietor or paid employee in any other concern of chartered
accountants or is practising as an individual
Yes No
[Please fill up Annexure D (ii)]
TICK THE APPROPRIATE BOX
* A partner/proprietor of a concern shall not be deemed to be exclusively associated with the concern if he is also a partner or proprietor in any other concern of chartered
accoutants or is also practising as an individual.
Exclusively associated with the concern* Others Total
[Please fill up Annexure D (i)]
THE CHARTERED ACCOUNTANT APRIL 2003 1028 17. Whether there has been any change in the constitution of the firm during the period 1-1-2002 to 1-1-2003?
Yes No
(Please fill up Annexure E)
PART II
18. Experience In Bank Audit As Statutory Auditor Of Head/Central Office/Branches
(Please fill up Annexure F)
(a)Does the concern have previous If yes, indicate the length of experience: Total Experience: years
experience of statutory audit of banks/branches
Also please tick the following:-
10 years or more 5 to 9 years
Yes No 3 to 4 years Less than 3 years
(b)Do partners/proprietor have experience of statutory If yes, indicate in the appropriate box, how many partners/proprietor
audit of banks/branches (a partner/proprietor will be considered have this experience (e.g., if 3 partners have experience of more than
to have such experience only if he signed the audit report/ 10 years, indicate ‘3’ in the first box).
conducted the audit)? 10 years or more 5 to 9 years
Yes No 3 to 4 years Less than 3 years
19. Whether the concern or any partner of the firm or the proprietor has been associated in any capacity other than as statutory central/branch auditor with any
of the public sector banks/regional rural banks/co-operative banks/co-operative societies since 1.4.2002 upto 1.1.2003?
Yes No
(Please fill up Annexure G)
THE CHARTERED ACCOUNTANT APRIL 2003 1029
20. Whether the concern or any partner of the firm or the proprietor is or was during the past calender year
indebted to any public sector bank/regional rural bank/co-operative bank/co-operative society?
Yes No
(Please fill up Annexure H)
21. Whether any partner of the firm or the proprietor is or was during the past calender year director in any public sector bank/
regional rural bank/co-operative bank/co-operative society?
Yes No
(Please fill up Annexure I)
22. Experience in Concurrent/Internal/Income and Expenditure or Revenue Audit of Bank Branches or Stock Audit/Audit of Borrowers’ Accounts
(Please fill up Annexure J):
(a) Does the concern have experience in concurrent audit, internal audit, or income and
expenditure/revenue audit of bank branches or Stock Audit/Audit of Borrowers’ Accounts
Yes No
If Yes, indicate the length of experience: Total Experience: Years
Also please indicate the following:-
10 years or more 5 to 9 years
3 to 4 years Less than 3 years
(b) Do partners/proprietor have experience in concurrent audit, internal audit, or income and expenditure/revenue audit of bank branches or
Stock Audit/Audit of Borrowers’ Accounts (a partner/proprietor will be considered to have such experience only if he signed
the audit report/conducted the audit)?
Yes No
If yes, indicate in the appropriate box, how many partners/proprietor have this experience :
10 years or more 5 to 9 years
3 to 4 years Less than 3 years
THE CHARTERED ACCOUNTANT APRIL 2003 1030 PART III
Additional Information
Please refer (1) (c) under ‘General Information & Caution’ at the beginning of this form.
-- EDP audit means auditing in a computerised environment
-- Options and other derivatives refer to the whole gamut of derivative instruments not only to those in use in India.
__________________________________________________________________________________________________________________________
23. Experience of firm/partners/proprietor in EDP audit of Head/Central Office/Branches of Banks. (Please fill Annexure K)
(a) Does the firm have previous experience of EDP audit of banks/branches?
Yes No
If Yes, indicate the length of experience (number of years)
(b) Do partners/proprietor have experience in EDP audit of banks/branches (a partner/proprietor will be considered to have such experience only if he
signed the audit report/conducted the audit)?
Yes No
If yes, indicate the total length of experience of all partners/proprietor (number of years)
24. Experience of firm/partners/proprietor in EDP audit of Head Office/branches of companies/organisations other than banks.
(a)Does the firm have previous experience of EDP audit of Head Office/Branches of companies/Organisations other than banks?
Yes No
If Yes, indicate the length of experience (number of years)
(b)Do partners/proprietor have experience of EDP audit of Head Office/Branches of companies/Organisations other than banks
(a partner/proprietor will be considered to have such experience only if he signed the audit report/conducted the audit)?
Yes No
If Yes, indicate the following:
(i) Total number of partners/proprietor who have experience in EDP audit of companies/Orgnisations other than banks
(ii) Total experience of partners/proprietor in number of years
THE CHARTERED ACCOUNTANT APRIL 2003 1031
25. Skills to examine the transactions relating to new products recently introduced such as options, derivatives, etc.
(a) Do partners/proprietor possess skills to examine the above transactions?
Yes No
If yes, indicate the number of such partners/proprietor
(b) Does any Chartered Accountant employee of the firm possess skills to examine the above transactions?
Yes No
If yes, indicate the number of such chartered accountant employees
26. Does the firm have any employees having knowledge of information technology, EDP audit, derivatives and allied matters?
Yes No
If yes, indicate the number of such employees
27. CPE Programmes attended by the partners/proprietor of the firm during the period from 1.1.2002 to 1.1.2003
No. CPE Hours
CPE Programmes attended(cumulative for all partners/proprietor)
No. of Partners/Proprietor who attended
28. CPE Programmes attended by the chartered accountant employees during the period from 1.1.2002 to 1.1.2003
No. CPE Hours
CPE Programmes attended (cumulative for all chartered accountant employees)
No.of Employees who attended
29. Number of other professionals employed in the concern(e.g. company secretaries, cost accountants, lawyers, MBAs engineers, etc.)
Full-time________________________
Part-time________________________
Total___________________________
THE CHARTERED ACCOUNTANT APRIL 2003 1032
30. Experience in audit of PSUs (Please fill Annexure L)
(a) Does the concern have previous experience of statutory audit of PSUs
Yes No
If yes, indicate the length of such experience: Total Experience: years.
Also please tick the following:
10 years or more 5-9 years 3-4 years less than 3 years
(b) Do partners/proprietor have experience of statutory audit of PSUs (A partner will be considered to have such experience only if he signed the audit
report/conducted the audit)
Yes No
If yes, indicate in the appropriate box, how many partners/proprietor have this experience.
10 years or more 5-9 years 3-4 years less than 3 years
31. Experience in audit of companies(other than PSUs) (Please fill Annexure M)
(a) Does the concern have previous experience of Statutory Audit of Companies(other than PSUs)?
Yes No
If yes, indicate the length of such experience: Total experience years.
Also please tick the following:-
10 years or more 5-9 years 3-4 years less than 3 years
(b) Do partners/proprietor have experience of Statutory Audit of Companies(other than PSUs)
Yes No
If yes, indicate in the appropriate box, how many partners/proprietor have this experience
10 years or more 5-9 years 3-4 years less than 3 years
32. Experience in audit of other entities (Please fill Annexure N)
(a) Does the concern have previous experience of statutory audit of other entities?
Yes No
If yes, indicate the length of such experience: Total Experience: years.
Also please tick the following:-
10 years or more 5-9 years 3-4 years less than 3 years
(b) Do partners/proprietor have experience of statutory audit of other entities
Yes No
If yes, indicate in the appropriate box, how many partners/proprietor have this experience.
10 years or more 5-9 years 3-4 years less than 3 years
THE CHARTERED ACCOUNTANT APRIL 2003 1033
33. Experience in rendering various kinds of professional services to co-operative institutions including co-operative banks (please fill up Annexure O)
(a) Does the concern have previous experience in rendering professional services (statutory audit, internal audit, management consultancy and other services,© etc.)
to co-operative institutions including co-operative banks?
Yes No
If Yes, indicate the length of such experience: Total Experience: years.
Also please tick the following:-
10 years or more 5-9 years 3-4 years less than 3 years
(b) Do partners/proprietor have experience in rendering professional services (statutory audit, internal audit, management consultancy and other services© , etc.)
to co-operative institutions including co-operative banks?
Yes No
If Yes, indicate in the appropriate box, how many partners/proprietor have this experience
10 years or more 5-9 years 3-4 years less than 3 years
34. Do any partner(s)/proprietor/chartered accountant employees have any degree/diploma/other certificate in information technology/information system audit?
(Please fill up Annexure P)
Yes No
If Yes, indicate the total numbers of partners/proprietor/chartered accountant employees having the above qualifications
35. Does the concern have previous experience in statutory audit of government/semi-government organisaations, corporations, companies, banks or cooperative
institutions?.
Yes No
If Yes, indicate the length of such experience: Total Experience: years.
Also please tick the following:-
10 years or more 5-9 years 3-4 years less than 3 years
© See Chapter 2 of ‘‘Code of Ethics’’ (ninth edition-January 2001) for definition of the expression ‘management consultancy and other services’
(reproduced at page 1056)
THE CHARTERED ACCOUNTANT APRIL 2003 1034
PART IV
LIST OF DOCUMENTS ATTACHED*
Nature of Document Document attached If the document is not attached or is not
Yes No Not applicable applicable, a statement of the reasons therefor
1. A copy of the financial statements (balance sheet
and profit and loss account along with schedules) of the
partnership firm, or of the sole proprietary concern or
individual, as the case may be (The financial statements
should relate to financial year ending on March 31, 2002)
2. A copy of the statement of total income forming part
of the income-tax return for the Assessment
Year 2002-2003 of the firm/proprietor/
individual along with a copy of acknowledgement.
In case no return has been filed for the assessment year
2002-2003, a statement of computation of total income
for the said assessment year in accordance with the provisions
of the Income-tax Act, 1961, should be attached.
3. A copy of the latest available assessment order
of the firm/proprietor/individual.
4. A copy of the statement of total income forming part
of the income-tax return for assessment
year 2002-2003of each of the partners along with
a copy of acknowledgement (in the case of partnership
firms only). In case no return has been filed for the assessment
year 2002-2003, a statement of computation of total
income for the said assessment year in accordance with the
provisions of the Income Tax Act, 1961, should be attached.
5. A copy of the partnership deed
(in the case of partnership firms only)
6. A copy of constitution certificate as on
January 1, 2003 issued by ICAI
*TICK THE APPROPRIATE BOX
THE CHARTERED ACCOUNTANT APRIL 2003 1035
ANNEXURE A
Details Of Partners/Sole Proprietor Of The Concern
(In case a member is practising in individual name, particulars of such member to be given)
TICK THE APPROPRIATE BOX
*Please give Membership Number only, and not the region code (such as 100/200/300/400/500).
** Please fill number of years experience (of each partner/proprietor) in statutory audit of government/semi-government organisations, corporations,
companies, banks or co-operative instiutions. A partner/proprietor will be considered to have such experience only if he signed the: audit report/conducted the audit.
Whether Any Time Is Devoted
To Any Occupation/
Vocation/Business Etc. Other Than Profession
Name
(Address not
required)
Membership
Number*
Year Of
Enrol
ment
Whether
ACA FCA
Whether Main
Occupation Is
Practice
Yes No
Whether partner/
propriator/paid
employee in any
other concern (If
yes, please fill-up
Annexure D (i)
Yes No Yes No
If Yes, Please State No. Of
Hours Devoted Per Week
Including Travelling Time
Educational Institutions Others
Date of Joining the
firm
DD MM YYYY
Usual
Place of
Residence
(address not
required)
Whether
exclusively
associated
with applicant
firm
Yes No
No. of
years
experience
in
statutory
Audits**
TOTAL
THE CHARTERED ACCOUNTANT APRIL 2003 1036
Name Membership Year Of Date Of Whether Are They In Service On Usual Place Signature2
Number1 Enrolment Beginning Of Full Part3 of Residence
Continuous Time Time (address not
Employment In ACA FCA Basis Basis required)
The Concern
Total
TICK THE APPROPRIATE BOX
1Please give Membership Number only, and not the region code (such as 100/200/300/400/500)
2The signatures should correspond to those in the Institute’s records.
3 Please see Sl. No. 14 of instructions.
ANNEXURE B
Details Of Paid Chartered Accountant Employees In The Concern
DD MM YYYY
Whether partner/proprietor/
part-time
employee in any other
concern (if yes, please
fill-up Annexure D (ii)
Yes No
THE CHARTERED ACCOUNTANT APRIL 2003 1037
(a) Branches In India
Branch I
(i) Address
Town
District
State/Union Territory
Pin Code
Telephone No.
Fax No.
(ii) Name Of The Member Incharge And Membership
Number
Usual place of residence of member incharge_______________________________
(iii) Other Staff
(a) No. Of Qualified Chartered Accountants
(b) No. Of Non-Qualified Audit Assistants
Branch II
ANNEXURE C
Particulars Of Branches
(b) Branches Outside India
(i) Address
Town
District
State/Union Territory
Pin Code
Telephone No.
Fax No.
(ii) Name Of The Person Incharge And Membership Number (If any)
(iii) Other Staff
(a) No. Of Qualified Chartered Accoutants*
(b) No. Of Non-Qualified Audit Assistants
* This will also include persons possessing an equivalent qualification from an overseas professional accountancy body, e.g. Certified Public Accountants.
THE CHARTERED ACCOUNTANT APRIL 2003 1038 ANNEXURE D (i)
Details of Partners/Proprietor of the Concern being Partners or Proprietor or Paid employees in any other Concern of Chartered Accountants or Practising as an
Individual
Name of the Member Whether Whether Date Name of Firm Whether the concern is Town District State/
Partner/Pro ship Partner/ Paid since the other regis- Union
orietor/ No.* Proprietor Employee when Concern in tration Territory
in any other in any partner/ which he/she number
concern or other Proprietor/ is Partner/ of such
practising concern paid Proprietor/ concern
as individual employee Individual/
Paid Employee
Yes No Yes No DD MM YYYY Partnership Proprietor
ship/individual
TICK THE APPROPRIATE BOX
* Please give Membership Number only, and not the region code (such as 100/200/300/400/500)
THE CHARTERED ACCOUNTANT APRIL 2003 1039
ANNEXURE D (ii)
Details of paid chartered accountant employees of the concern being Partners or Proprietor or Paid Employees in any other Concern of Chartered Accountants or
Practising as an Individual
Name of the Member Whether Whether Date Name of Firm Whether the concern is Town District State/
Paid ship Partner/ Paid since the other regis- Union
Chartered No.* Proprietor Employee when Concern in tration Territory
Accountant in any other in any partner/ which he/she number
Employee concern or other Proprietor/ is Partner/ of such
practising concern paid Proprietor/ concern
as individual employee Individual/
Paid Employee
Yes No Yes No DD MM YYYY Partnership Proprietorship/
individual
TICK THE APPROPRIATE BOX
*Please give Membership Number only, and not the region code (such as 100/200/300/400/500)
THE CHARTERED ACCOUNTANT APRIL 2003 1040
ANNEXURE E
Details of changes in the constitution of firm from 1-1-2002 to 1-1--2003
Name of partner Membtership Date of joining Date of leaving
Number* the firm the firm
Only details of partners who have joined or have left the firm during the period 1-1-2002 to 1-1-2003 are required to be given.
* Please give Membership Number only, and not the region code (such as 100/200/300/400/500)
THE CHARTERED ACCOUNTANT APRIL 2003 1041
ANNEXURE F
Previous Experience In Bank Audit As Statutory Auditor Of Head/Central Office(s) Or Branches
(A) Concern
Name Of The Bank
As Statutory As Branch
Year Of Audit
Central Auditor* Auditor*
Total
Notes:
(i) Only experience as statutory auditors of head office/central office/branches should be given. Details of experience of branch audit of a public sector bank
and/or private sector bank with total deposits of the entire bank exceeding Rs 100 crore should be mentioned.
(ii) Details of the last 5 years in respect of the above mentioned audits may be given.
*TICK THE APPROPRIATE COLUMN
THE CHARTERED ACCOUNTANT APRIL 2003 1042
ANNEXURE G
Details Of Association With Public Sector Banks/Regional Rural Banks/Co-operative Banks/Co-operative Societies Since 1.4.2002 upto 1.1.2003
Name Of Bank/ Concurrent Internal Income & Expenditure/ Inspection Nominee Director Any Other
Co-operative Society Audit Audit Revenue Audit Appointed By The Assignment
Bank On The Board
Of Any Company/
Institution
Yes Yes Yes Yes Yes Yes
TICK THE APPROPRIATE BOX
THE CHARTERED ACCOUNTANT APRIL 2003 1043
ANNEXURE H
Details Of Indebtedness To Public Sector Banks/Regional Rural Banks/Co-operative Banks/Co-operative Societies (For Amounts Exceeding Rs 1,000)*
from 1-1-2002 to date of this application
Name Of The Member/Partner/Firm Indebted Membership No. Name Of The Bank/Co-operative Society
(where applicable)
*Includes outstandings in respect of credit cards
ANNEXURE I
Details Of Directorship In Public Sector Banks/Regional Rural Banks/Co-operative Banks/Co-operative Societies from 1-1-2002 to date of this application
Name Of the Bank/ Name Of The Member Membership Residential Phone Nos. Fax E-mail
Co-operative Society (Who Is Director) Number Address Office Residence Mobile
THE CHARTERED ACCOUNTANT APRIL 2003 1044
ANNEXURE J
Experience In Concurrent Audit, Internal Audit Or Income And Expenditure/Revenue Audit of Bank Branches or Stock Audit/Audit of Borrowers’ Accounts
(A) Concern
Name Of The Bank
Year Of Audit
Concurrent Audit Internal Audit
Income and Expenditure/ Stock Audit/
Revenue Audit Audit of Borrowers’ Accounts
TOTAL
(B) Partners/Proprietor (Only those who have signed the Audit Report/Conducted the Audit)
Name Of Partner/Proprietor Year Of Audit Total Experience of
Who Signed The Audit Name Of The Bank As Concurrent As Internal As Income and Partner/Proprietor In
Report/Conducted The Audit Auditor Auditor Expenditure/ Number Of Years
Revenue Auditor
Note: Details of the last 5 years in respect of the above mentioned audits may be given.
As Stock
Auditor/Auditor
of Borrowers’
Accounts
THE CHARTERED ACCOUNTANT APRIL 2003 1045 ANNEXURE K
Previous Experience In EDP Audit Of Head/Central Office(s) Or Branches of Banks
(A) Concern
Name Of The Bank
EDP Audit of Head/ EDP Audit of Branch Office*
Year Of Audit
Central Office*
Note: Details of last 5 years in respect of the above mentioned audits may be given. Total
*TICK THE APPROPRIATE COLUMN
THE CHARTERED ACCOUNTANT APRIL 2003 1046 (B) Partners/Proprietor (Only Those Who Have Signed The Audit Report/Conducted The Audit)
Name Of Partner/Proprietor Name Of The Bank EDP Audit of EDP Audit of Year Of Audit Total Experience of
Who Signed The Audit Report/ Head/Central Branch Partner/Proprietor
Conducted The Audit office* Office* In Number Of
Years
*TICK THE APPROPRIATE COLUMN
Note: Details of last 5 years in respect of the above mentioned audits may be given.
THE CHARTERED ACCOUNTANT APRIL 2003 1047
ANNEXURE L
Previous Experience In PSU Audit As Statutory Auditor
(A) Concern
Name Of The PSU
Nature of Industry*
Year Of Audit
Total
*Note: (i) Details of last 5 years in respect of the above mentioned audits may be given.
(ii) ‘Nature of Industry’ means name of the industry out of any of the industries mentioned on next page (bottom).
THE CHARTERED ACCOUNTANT APRIL 2003 1048 (B) Partners/Proprietor (Only Those Who Have Signed The Audit Report/Conducted The Audit)
Name Of Partner/Proprietor Name Of The PSU Nature of Year Of Audit Total Experience of
Who Signed The Audit Report/ Industry* Partner/Proprietor
Conducted The Audit In Number Of
Years
*Note (i) Details of last-5 years in respect of the above mentioned audits may be given.
(ii) ‘Nature of Industry’ means name of industry out of any of the industries mentioned below:-
1. Aviation
2. Oil and Gas
3. Steel
4. Chemicals, Petrochemicals
5. Fertilisers
6. Tourism
7. Tele-communication
8. Insurance
9. Mining
10. Shipping
11. Power
12. Construction
13. Banking
14. Consultancy Service
15. Engineering
16. Transport other than shipping & Aviation
17. Information Technology
THE CHARTERED ACCOUNTANT APRIL 2003 1049
ANNEXURE M
Previous Experience In Statutory Audit of Companies (other than PSUs)
(A) Concern
Name Of The Company Year Of Audit
Total
Note: Details of last 5 years in respect of the above mentioned audits may be given.
THE CHARTERED ACCOUNTANT APRIL 2003 1050 (B) Partners/Proprietor (Only Those Who Have Signed The Audit Report/Conducted The Audit)
Name Of Partner/Proprietor Name Of The Company Year Of Audit Total Experience of
Who Signed The Audit Report/ Partner/Proprietor
Conducted The Audit In Number Of
Years
Note: Details of last-5 years in respect of the above mentioned audits may be given.
THE CHARTERED ACCOUNTANT APRIL 2003 1051
ANNEXURE N
Previous Experience In Statutory Audit of Other Entities
(A) Concern
Name Of The Entity Year Of Audit
Total
Note: Details of last 5 years in respect of the above mentioned audits may be given.
THE CHARTERED ACCOUNTANT APRIL 2003 1052 (B) Partners/Proprietor (Only Those Who Have Signed The Audit Report/Conducted The Audit)
Name Of Partner/Proprietor Name Of The Entity Year Of Audit Total Experience of
Who Signed The Audit Report/ Partner/Proprietor
Conducted The Audit In Number Of
Years
Note: Details of last-5 years in respect of the above mentioned audits may be given.
THE CHARTERED ACCOUNTANT APRIL 2003 1053 Annexure O
Previous Experience In Rendering Professional Services To Co-operative Institutions Including Co-Operative Banks1
A. Concern
Name of the Institution Year Net Worth Turnover Nature of Services Rendered2
(Rs. Lakhs) (Rs. Lakhs) Statutory Internal Taxation Management Consultancy Any other services
Audit Audit Work and other Services3 (specify nature)
(B) Partners/Proprietor (only those who signed the audit report/rendered the relevant services)
Name of Name of the Year Net Worth Turnover Nature of Services Rendered2
Partner/ Institution (Rs. Lakhs) (Rs. Lakhs) Statutory Internal Taxation Management Any other services
Proprietor Audit Audit Work Consultancy (specify nature)
and other Services3
1The particulars should be given only in respect of assignments handled during the preceding five years
2Tick the appropriate column
3Please see chapter 2 of "Code of Ethics" (ninth edition-January 2001) for definition of the expression "Management Consultancy and Other Services" (reproduced at
Page 1056)
THE CHARTERED ACCOUNTANT APRIL 2003 1054 ANNEXURE P
Qualifications of partner(s)/proprietor/chartered accountant employees in Information Technology/Information System Audit
Name of the partner/proprietor/ Name of the course Name of organisation which Year Duration of the course
chartered accountant employee conducted the course
THE CHARTERED ACCOUNTANT APRIL 2003 1055 PART V
Declaration
I/We, the undersigned, as Proprietor/Partners of M/s ____________________ ________________ or as individual do hereby declare that the
particulars as given above including in Annexures A to P are as on 1.1.2003 and are complete and correct in all respects to the best of my/our knowledge
and belief. I/We hereby declare that no separate application for any of our branches or for associate concern having common partner/proprietor or in
individual name has been made. I/We undertake that I/We have gone through the instructions and terms and conditions as enclosed with the application
form and affirm that application is made as per the terms and conditions prescribed and in no way infringes the terms and conditions so prescribed.
I/We recognise that in case any of the terms or conditions so prescribed is infringed, the application is liable to be rejected.
I/We further recognise that if any of the terms or conditions is infringed or any of the statements made therein or information furnished in the application
form is not correct, I/We would be liable for disciplinary action under the Chartered Accountants Act, 1949, and Regulations framed thereunder.
I/We hereby declare that audit/other assignment allotted on the basis of information furnished in the application form will not be accepted and
carried out if the firm in whose name the application is made is not in existence at the time of audit.
I/We declare that the constitution of the firm as on 1.1.2003 shown in the application is the same as that in the contitution Certificate issued by the ICAI.
Sl. No. Name of Partner/ Membership No. PAN No. Date/dates of payment Signature*
Proprietor/Individual of the fees for the year 2002-
2003 for membership/for
issue of Certificate of Practice
Date______________
Place_____________
* 1. The declaration should be signed by the individual, or by the proprietor in the case of a sole proprietory concern, and by all the partners in the case of a partnership
firm.
2. The signatures should correspond to those in the Institute’s records.
THE CHARTERED ACCOUNTANT APRIL 2003 1056
The Definition of the expression
"Management Consultancy and
other Services"
The expression "Management Consultancy and
other Services’’ shall not include the function of statutory
or periodical audit, tax(both direct taxes and indirect
taxes) representation or advice concerning tax matters
or acting as liquidator, trustee, executor, administrator,
arbitrator or receiver, but shall include the following:
*(i) Financial management planning and financial policy
determination.
*(ii) Capital structure planning and advice regarding
raising finance.
*(iii) Working capital management.
*(iv) Preparing project reports and feasibility studies.
(v) Preparing cash budget, cash flow statements,
profitability statements, statements of sources
and application of funds etc.
(vi) Budgeting including capital budgets and revenue
budgets.
(vii) Inventory management, material handling and
storage.
(viii) Market research and demand studies.
(ix) Price-fixation and other management decision
making.
(x) Management accounting systems, cost control
and value analysis.
(xi) Control methods and management information
and reporting.
(xii) Personnel recruitment and selection.
(xiii) Setting up executive incentive plans, wage incentive
plans etc.
(xiv) Management and operational audits.
(xv) Valuation of shares and business and advice
regarding amalgamation, merger and acquisition.
(xvi) Business Policy, corporate planning, organisation
development, growth and diversification.
(xvii) Organisation structure and behaviour, development
of human resources including design and
conduct of training programmes, work study, jobdescription,
job evaluation and evaluation of work
loads.
(xviii)Systems analysis and design, and computer related
services including selection of hardware and
development of software in all areas of services
which can otherwise be rendered by a chartered
accountant in practice and also to carry out any
other professional services relating to EDP.
(xix) Acting as advisor or consultant to an issue, including
such matters as:-
(a) drafting of prospectus and memorandum
containing salient features of prospectus.
Drafting and filing of listing agreement and
completing formalities with Stock
Exchanges, Registrar of Companies and
SEBI.
(b) Preparation of publicity budget, advice
regarding arrangements for selection of (i) admedia,
(ii) centres for holding conferences of
brokers, investors, etc., (iii) bankers to issue,
(iv) collection centres, (v) brokers to issue, (vi)
underwriters and the underwriting arrangement,
distribution of publicity and issue
material including application form, prospectus
and brochure and deciding on the quantum
of issue material (In doing so, the relevant
provisions of the Code of Ethics must be
kept in mind).
(c) Advice regarding selection of various agencies
connected with issue, namely Registrars
to Issue, printers and advertising agencies.
(d) Advice on the post issue activities, e.g., followup
steps which include listing of instruments
and despatch of certificates and
refunds, with the various agencies connected
with the work.
Explanation: For removal of doubts, it is hereby
clarified that the activities of broking, underwriting
and portfolio management are not permitted.
(xx) Investment counselling in respect of securities [as
defined in the Securities Contracts (Regulation)
Act, 1956 and other financial instruments.] (In
doing so, the relevant provisions of the Code of
Ethics must be kept in mind).
(xxi) Acting as registrar to an issue and for tansfer of
shares/other securities. (In doing so, the relevant
provisions of the Code of Ethics must be kept in
mind).
(xxii) Quality audit.
(xxiii) Environment Audit.
(xxiv) Energy Audit
(xxv) Acting as Recovery Consultant in the Banking
Sector.
*consideration of "tax implications" while rendering the services at (i), (ii), (iii) and (iv) above will be considered as part of
"Management Consultancy and other Services".
THE CHARTERED ACCOUNTANT APRIL 2003 1057
According to Regulation 43(8) of the Chartered Accountants
Regulations, 1988, a chartered accountant is eligible
to train an articled clerk provided his main occupation is
the practice of the profession of accountancy at the time
of engaging clerks as well as in each of the qualifying years,
on the basis of which he claims eligibility to train articled
clerks. A similar provision exists in Regulation 68(2) in
respect of engagement of audit clerks.
The Council has laid down the following guidelines
for determination of the main occupation of members
for the purpose of their eligibility to train articled clerks:
I General
(a) The office hours of the member should be a minimum
of 35 in a week.
(b) Such office hours should be consistent with the
normal working hours and should not be before
9.00 a.m. or after 7.00 p.m.*
(c) The normal working hours for an articled clerk
should not start after 11.00 a.m. or end before 4.30 p.m.
II (a) Member engaged in full-time employment
(other than in an educational institution)
(i) The main occupation of a member engaged in full-time
employment will be employment even though he may
hold Certificate of Practice, because a member cannot
have two main occupations. Even if the office hours in
full-time employment are arranged in such a manner as to
have substantial time for practice, practice cannot be considered
as main occupation.
(ii) The timings of the employment should not at all clash
or overlap with his own office hours.
(b) Member engaged in full-time employment in an
educational institution
(i) The timings of the employment should not normally
clash or overlap with his own office hours:
(ii) If, however, the hours of the employment clash or overlap
with his own office hours, the time devoted to the
employment (including travelling time) during such
office hours should not be more than 50 per cent of the
office hours and should not exceed 20 hours in a week.
(c) Member engaged in part-time employment
(i) The timings of the employment should not normally
clash or overlap with his own office hours:
(ii) If, however, the hours of such employment clash or
overlap with his own office hours, the time devoted
to the employment (including travelling time) during
such office hours should not be more than 50 per
cent of the office hours and should not exceed 20
hours in a week.
*It may, however, be mentioned that for the articled/audit clerks
pursuing chartered accountancy course after having passed the foundation
examination and concurrently undergoing the graduation
course, the Council has decided that working hours of the principal
shall not be before 9.00 a.m. and after 8.00 p.m.
Broad Guidelines Laid Down By The Council Of The Institute To Determine Main
Occupation Of A Member For The Purpose Of Training Articled/Audit Clerks Under
Regulations 43 & 68 Of The Chartered Accountants Regulations, 1988
THE CHARTERED ACCOUNTANT APRIL 2003 1058
The Institute of Chartered Accountants of India
Anveshak, 27, Cuffe Parade, Colaba, P.B. No. 6081, Mumbai-400005
Sub: Application for empanelment for audit of branches of 27 Public Sector Banks,
statutory central and branch audit of Regional Rural Banks and other authorities
for the year 2003-2004.
I hereby acknowledge the receipt of the application from the concern
M/s*________________________________________________________________________
____________________________________________________________________________
________________Code No.____________________. No further correpsondence is necessary in
this respect and the application will be considered by the prescribed authorities in accordance with the
norms laid down by them.
Yours faithfully,
(Assistant Secretary)
* Please fill in your name and address.
(Please enclose a self-addressed stamped envelope with the form.)